Registering Your Learners
In order to register learners your organisation must have been approved as a Recognised Centre. If you are not yet a Recognised Centre please click here to learn more.
Learner Registration
Registering learners through our secure web portal is a quick and easy process. The first stage in the process is to enter your learners’ details on the registration form
Completing the Learner Registration Spreadsheet
Enter details of all learners to be registered on the specific course using the registration spreadsheet. You must make learners aware that their information will be passed to Laser Learning Awards for registration purposes.
You will need to have the following information on your learners to hand in order to complete the spreadsheet:
• Forename
• Surname
• Gender
• Postcode
• DOB
• Unique Learner Number (where applicable)
• Unit Code(s)
• Surname
• Gender
• Postcode
• DOB
• Unique Learner Number (where applicable)
• Unit Code(s)
Once you have completed these details on the spreadsheet you should upload it to the secure web portal. Please click here for more details on this process.
Early notification of registrations is needed to ensure that the necessary documentation can be sent to you so that the accreditation of your learners can be completed quickly and efficiently. It is important that you register your learners promptly. For short courses (less than 12 weeks duration) learners should be registered within 4 weeks of the start date of the course. For all other courses, learners should be registered within 12 weeks of the start date.
If you have any problems complying with these arrangements please contact Laser Learning Awards to discuss this. A late registration fee will be charged for registrations made outside of these timescales. See our 2012-13 Tariff for more information
Qualification Registrations
If you are registering learners on LASER Qualifications and/or units of Qualifications it is important to check that learners are registered prior to the qualification accreditation expiry date and that learners meet any minimum age or other specific requirements. This information can be found in the appropriate qualification guide.
What Happens Next
Your learners’ details will be entered onto our database using the information from your completed spreadsheet. The information on the form will be used to generate:
• An invoice, which will be sent directly to your finance contact.
• An e-submission form (formerly known as a RAC) which you will be able to download from your secure webpage on our website.